ESMO Congress
The leading congress in oncology, uniting experts to advance cancer care and improve patient outcomes worldwide.
The challenge
Large-scale event with logistics complexity
Managing the transport, assembly, and dismantling of materials in busy urban setting required precise planning to ensure smooth operations.
Design and customisation
Creating booth and area designs that aligned with the diverse branding and messaging needs of sponsors and exhibitors while maintaining a cohesive event identity.
Sustainability requirements
Prioritising the use of eco-friendly materials, minimising waste, and planning for the reuse or recycling of components.
Flexibility under pressure
Addressing last-minute client requests with precision and rapid problem-solving to avoid disruptions.
Our solution
On-site expertise
Assigned dedicated managers to oversee assembly, troubleshoot bottlenecks, and coordinate on-the-ground operations.
Responsive problem-solving
Established an on-site team to handle last-minute changes effectively, ensuring seamless execution.
Flawless logistics
Developed a comprehensive logistics plan, including time-specific delivery slots to avoid congestion and delays.
Customised designs
Delivered tailored booth solutions that met individual exhibitor branding requirements while maintaining event-wide quality and consistency.
Sustainable practices
Utilised recycled wood, PVC, and reusable aluminium structures to meet sustainability objectives and minimise environmental impact.
+36,000 participants
A large-scale event that brought together a global audience, delivering an engaging and memorable experience for all attendees.
9,000 sqm of premium spaces
Exclusive VIP business rooms designed to foster high-level networking and strategic collaboration in a refined setting.
30+ trailers managed
A seamless logistics operation ensuring precise transport and assembly, guaranteeing smooth event execution.
150+ professionals on-site
An expert team overseeing every detail, ensuring excellence in planning, setup, and event management.
